2 min read

William Campbell Foundation

Jane Russell, Finance Manager of WCF, tells us why they love expensemanager through the removal of manual and paper-heavy processes.

About William Campbell Foundation

William Campbell Foundation is a not-for-profit Christian organisation based on the South Coast of NSW supporting vulnerable children and young people in the Shoalhaven and Illawarra. WCF provides services and programs including Permanency Support and Foster Care, Family Support Services and Clinical Services to support children, young people, individuals, and families.

Manual Processes and Excessive Paper Usage

We had maintained a manual accounting practice to manage our spend and were in dire need of AP Automation. Aside from the long and manual processes, we had managed excessive paper usage within their current AP processes, which resulted to unreasonable paper shuffling and the chance of inaccurate data. Manual approval processes had also created delays and our staff were busy chasing approvals rather than focusing on tasks that helped our organisation grow.

Now with the introduction of expensemanager, we have managed to quickly implement an automated and customisable system with the ability to track data correctly whilst dramatically reducing our paper usage. Plus, our entire team can send approvals straight away to the right approver, who can do the approval easily on the go using their laptop or mobile.

“expensemanager has been the answer to reducing our paper usage and providing us with a customisable electronic approval system.”

Customisable Platform

One reason that played a major part in our decision to why we chose expensemanager is the ability to not only automate expense processes but also customise the elements that are important to us on the platform such as fields. Having the ability to customise the platform gives our users the ability to craft the system to suit our ongoing processes and in this case, ensure the required information was easily populated for important business functions such as our annual financial audit.

As a foundation, we are audited every year and a critical need for us was an application that could cover this requirement. expensemanager has an audit trail so we can track who spent what, where and why. Providing an expensemanager login to our auditors, assisted greatly in this year’s audit.

Since implementation, expensemanager has released further functionality that continues to provide greater efficiencies and improved controls.

“The system was also able to customise the fields to ensure we are receiving required information for our rigorous annual financial audit.”

Local Support and Feedback

Another reason why we chose expensemanager was the local support and implementation. Implementation was made simple and completed in just six weeks with very little requirements and internal resources from us to set up. expensemanager had created the database for us, trained our staff and away we go! Moving forward, we knew expensemanager were just one call away to speak to a local support member for any assistance.

Once we experienced the expensemanager mobile app, all feedback was happily welcomed by the team at expensemanager. They took on our feedback, assessed it and then quickly implemented the changes which included important options that affected our staff during COVID such as an option to search mandatory fields.

“expensemanager also took on our feedback for their mobile app, allowing the option to search our mandatory fields which has saved hours of time for our staff who are out of the office.”


See how we can help

Easily manage your spend, expenses, invoices, purchase orders and budgets all in one powerful solution.

Read more about our customer's experiences
fuzzy myob advanced

Fuzzy Events

Daniel Lyons, Finance Manager at Fuzzy Events discusses how Expense Manager significantly reduced time and costs spent on spend management by resolving issues around paper-heavy processes and manual data entry. All with seamless integration to MYOB Advanced.

Keep reading

Breakthrough Accounting

Zac Fitzgibbon, Financial Controller, discusses how expensemanager, integrating with Xero, boosted team productivity whilst significantly cut down costs & time spent on tedious processes using AP Automation.

Keep reading

Dowling Group

Gretchen Moreton, CFO explains how expensemanager worked with the Dowling Group to automate their processes and integrate successfully to their Reckon Hosted system.

Keep reading
expense management
Register to our Free Webinar!

'Making Expenses Paper-Free'

Sick of undergoing manual, tedious expense processes? Join us and our guest speaker, Helen Lawson (Financial Officer @ KWHAC) on Thursday October 14th 11am (AEST). Don’t miss out!

100% Client Satisfaction
We strive to achieve the highest client satisfaction, and thats our promise.
Reduce costs & time by up to 85%
Our solution has been proven to cut time & resources by eliminating tedious processes.
Local Everything
We are a local Australian company, just like you - from development to support.
Click Here
"A key advantage of expensemanager is their responsiveness to our needs and willing to customise the product to our complex requirements."
expense management kfc
Andrew Deane
Financial Controller
"We have saved hard dollars on printing, filing, storage and man-hours. The return on investment IS absolutely there!"
ap automation
Gavin Finn
Financial Accountant

Book a Demo with your local specialist.


Book in a risk free, one-on-one demo with one of our specialists to demonstrate why expensemanager is the leading spend management tool.

By registering you agree with the T&C’s and Privacy Policy.


Free Savings Consultation

We are local, just like you

Enquire now for a no-obligation consultation with your local specialist to see how much time and money you can save!

By registering above, you agree with the T&C’s and Privacy Policy.