Accounts Payable Automation

AP Automation eliminates costly issues of paper invoices & manual processes allowing finance teams to improve their bottom line and strategically support business success.

Proven to cut costs & time by up to 85%.

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Our AP Automation Module is Trusted by leading organisations

80% reduction

On the average cost of processing a single invoice with OCR capture and automated workflows.

62% faster

With automated intuitive approval workflows and approvals on the go with our mobile app the process is faster.

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Zero paper

The entire supplier payment process is automated and digitised. No more paper invoices and filing cabinets.

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Visibility & Control

Real-time visibility over the life-cycle of supplier payments and validation rules that control payment.

Reduce fraud

With our best practice solution we deliver seven key processes that detect and prevent accounts payable fraud.

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Run your business like a pro with Expense Manager

One powerful solution to improve your productivity, keep your staff happy and save your business time and money.

Implementing our AP Automation software tool has proven to reduce costs by up to 85%.

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The Expense Manager AP Automation process

Intelligent Invoice automation – shifts all of your accounts payable processes online. Start feeling the power of AP Automation and streamline your entire Accounts Payable processes.

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Expense Manager integrates with leading accounting, ERP, and travel software that powers your business.

Eliminate Fraud with AP Automation

The ACCC has recorded a loss of over $600 million in invoice fraud. That number is growing every year. Stop fraud in its’ tracks, giving you peace of mind when paying invoices.

Fraud Detection
Dedicated tools to eliminate fraud before it happens.
Supplier Validation
Workflows tied to both new & existing suppliers.
Audit Trails
Complete digital trail on all activity & invoices.
Duplicate Checks
Invoices are automatically checked for duplicates.
Purchase Orders
Control spend & add visibility to your invoices.

Hyperautomation

Expense Manager invests in leading technology to power our platform that includes:

  • OCR – optical character recognition
  • AI – artificial intelligence 
  • ML – machine learning
  • HITL – Human-in-the-loop 

Hyperautomation powers our Invoice Automation module. We combine this technology with leading edge robotic process automation (RPA) to deliver the best AP Automation available.

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Invoice portal options

Send invoices to purchaser, direct to invoice approver or centralised A/P portal. Options for all or one workflow.

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Spend reporting

Powerful, but easy browser-based spend reporting to track and monitor all spend.

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Flexible user permission

Set granular access and create user roles depending on what needs to be done.

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Company policy wizards

Highly configurable policy wizards monitors and manages the company spend policy.

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Audit trail

History of critical expense data changes and archive file with receipt image for client side storage.

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Budget tracking

Our connected platform collects and consolidates updated expense, invoice and PO data to aggregate all spend.

AP Automation,
made easy.

Australia’s only true complete spend management platform.

Simplify accounts payable by automating every step of the invoice process.

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Using AP Automation for Supplier management

Our Invoice Automation module includes an integrated supplier database for both purchasing and invoice payments. Harness the power of AP Automation whilst integrating to leading ERP systems including MYOB, Xero, Reckon and many more.

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accounts payable automation

The smartest and most efficient way to manage your spend.

Join these modern finance teams that have implemented AP Automation.

"Expense Manager makes it easy for our staff to submit and approve invoices and claims and makes complex workflows simpler. It assists us to more efficiently administer corporate purchasing cards with an automated live feed, and the use of the mobile application makes it easy for our staff to capture and code documentation on the go."
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Mia Barwick
Friends School
“The Expense Manager invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. The return on our investment IS absolutely there! Expense Manager are a great partner and are always willing to work with our specific needs.
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Gavin Finn
Peoplebank
“A great benefit for us with choosing Expense Manager was the ability to not only automate our expense process but also to deal with our supplier invoices. We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free.”
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Jamie Hughes
Animals Australia

According to Gartner’s report on the latest Top 10 Strategic Technology Trends, hyper automation is “the combination of multiple machine learning, packaged software and automation tools to deliver work”.

Combining hyper automation with our leading AP & Invoice Automation tool is proven to reduce costs, boost productivity and significantly reduce time spent on tedious Accounts Payable tasks.

Frequently Asked Questions

The OCR captures key data fields on the supplier invoices, supplier name, invoice number, descriptions, amount and GST

With PO module, when an invoice is scanned, it will look for a PO number. When PO number is found we will match this to the invoice

With invoice automation the system captures supplier invoice details which enables it to detect duplicate invoice before they are processed for payment

Yes, you can attach multiple supporting documents to an invoice 

Yes, expensemanager has its own app found on Apple App Store or Google Play for on-the-go functionality.

Yes, we have a dedicated support team based in Australia that is one call or email away.

See more features

Purchase orders

Control spend by making the entire purchase process online

Invoices

Automate invoices and eliminate the costly paper process

Expenses

Simplify your business spend and automate the expense process
See how we can help

Easily manage your spend, expenses, invoices, purchase orders and budgets all in one powerful solution.