AP Automation Software | Ditch Manual Accounts Payable

Accounts Payable Automation

AP Automation eliminates costly issues of paper invoices & manual processes allowing finance teams to improve their bottom line and strategically support business success.

Proven to cut costs & time by up to 85%.

The expensemanager AP Automation process

Intelligent Invoice automation – shifts all of your accounts payable processes online. Start feeling the power of AP Automation and streamline your entire Accounts Payable processes.

1. Send invoices to secure vaultAccurate OCR scanning of the invoice data and supplier payment request is automatically created.

2. Coding & matching completedIntelligent automation so invoices are to automatically coded and supplier matched and and approval workflows and matched to PO’s.

3. Duplicate invoice check Duplicate invoice checking is done and validation against a checklist of configured rules reducing errors.

4. Quick split allocations Easily split invoice amounts across multi-entities, cost centres, tracking and general ledger codes with a favourite split wizard for automatic splits.

5. Coded invoices sent to approvers Approvers receive fully coded invoices and can approve on the go. Multi-level approval workflows with configurable limits can be set up to the company policy.

1. Send invoices to secure vaultAccurate OCR scanning of the invoice data and supplier payment request is automatically created.

2. Coding & matching completedIntelligent automation so invoices are to automatically coded and supplier matched and and approval workflows and matched to PO’s.

3. Duplicate invoice check Duplicate invoice checking is done and validation against a checklist of configured rules reducing errors.

4. Quick split allocations Easily split invoice amounts across multi-entities, cost centres, tracking and general ledger codes with a favourite split wizard for automatic splits.

5. Coded invoices sent to approvers Approvers receive fully coded invoices and can approve on the go. Multi-level approval workflows with configurable limits can be set up to the company policy.

Eliminate Fraud with AP Automation

The ACCC has recorded a loss of over $600 million in invoice fraud. That number is growing every year. Stop fraud in its’ tracks, giving you peace of mind when paying invoices.

Fraud Detection

Dedicated tools to eliminate fraud before it happens.

Supplier Validation

Workflows tied to both new & existing suppliers.

Audit Trails

Complete digital trail on all activity & invoices.

Duplicate Checks

Invoices are automatically checked for duplicates.

Bank Validation

Automatic Bank Validation to verify supplier accounts.

Hyperautomation

Expense Manager invests in leading technology to power our platform that includes:

OCR – optical character recognition
AI – artificial intelligence
ML – machine learning
HITL – Human-in-the-loop

Hyperautomation powers our Invoice Automation module. We combine this technology with leading edge robotic process automation (RPA) to deliver the best AP Automation available.

Using AP Automation for Supplier management

Our Invoice Automation module includes an integrated supplier database for both purchasing and invoice payments with unmatched features including Supplier Average and Bank Account Validation. Harness the power of AP Automation whilst integrating to leading ERP systems including MYOB, Xero, Reckon and many more.

Integrated supplier databaseSupplier validation on invoice receipt.

Unknown supplier workflowUser request option for new supplier onboarding.

Supplier MaintenanceFull control by A/P for supplier maintenance.

Supplier coding Default expense coding to suppliers.

Trading term calculation Only pay suppliers on your terms.

Integrated supplier databaseSupplier validation on invoice receipt.

Unknown supplier workflowUser request option for new supplier onboarding.

Supplier MaintenanceFull control by A/P for supplier maintenance.

Supplier coding Default expense coding to suppliers.

Trading term calculation Only pay suppliers on your terms.

The smartest and most efficient way to manage your spend.

Join these modern finance teams that have implemented AP Automation.

"Expense Manager makes it easy for our staff to submit and approve invoices and claims and makes complex workflows simpler. It assists us to more efficiently administer corporate purchasing cards with an automated live feed, and the use of the mobile application makes it easy for our staff to capture and code documentation on the go."

Mia Barwick

Friends School

“The Expense Manager invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. The return on our investment IS absolutely there! Expense Manager are a great partner and are always willing to work with our specific needs.”

Gavin Finn

Peoplebank

“A great benefit for us with choosing Expense Manager was the ability to not only automate our expense process but also to deal with our supplier invoices. We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free.”

Jamie Hughes

Animals Australia

Frequently Asked Questions

What does expensemanager invoice scanning do?

The OCR captures key data fields on the supplier invoices, supplier name, invoice number, descriptions, amount and GST

Can the system match purchase order to an invoice?

With PO module, when an invoice is scanned, it will look for a PO number. When PO number is found we will match this to the invoice

Does the system recognize duplicate invoices?

With invoice automation the system captures supplier invoice details which enables it to detect duplicate invoice before they are processed for payment

Can you attach multiple documents to an invoice

Yes, you can attach multiple supporting documents to an invoice

Is expensemanager mobile or tablet friendly?

Yes, expensemanager has its own app found on Apple App Store or Google Play for on-the-go functionality.

Do you offer support for users?

Yes, we have a dedicated support team based in Australia that is one call or email away.

Invoice Automation