Automate Invoices

expensemanager’s Accounts Payable (AP) Automation eliminates the costly problem of paper invoices and manual processes so finance teams are better able to improve their company’s bottom line and strategically support business success.

Proven to cut costs & time by up to 85%.

Implement AP Automation & remove paper processes

Automate your Accounts Payable

Transform the way you manage your spend. We make AP Automation seamless, so you can focus on the more important things.

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The expensemanager AP Automation process

Intelligent invoice and AP automation – shifts all of your accounts payable processes online

1. Send invoices to secure vaultAccurate OCR scanning of the invoice data and supplier payment request is automatically created.

2. Coding & matching completedIntelligent automation so invoices are to automatically coded and supplier matched and and approval workflows and matched to PO’s.

3. Duplicate invoice check Duplicate invoice checking is done and validation against a checklist of configured rules reducing errors.

4. Quick split allocations Easily split invoice amounts across multi-entities, cost centres, tracking and general ledger codes with a favourite split wizard for automatic splits.

5. Coded invoices sent to approvers Approvers receive fully coded invoices and can approve on the go. Multi-level approval workflows with configurable limits can be set up to the company policy.

1. Send invoices to secure vaultAccurate OCR scanning of the invoice data and supplier payment request is automatically created.

2. Coding & matching completedIntelligent automation so invoices are to automatically coded and supplier matched and and approval workflows and matched to PO’s.

3. Duplicate invoice check Duplicate invoice checking is done and validation against a checklist of configured rules reducing errors.

4. Quick split allocations Easily split invoice amounts across multi-entities, cost centres, tracking and general ledger codes with a favourite split wizard for automatic splits.

5. Coded invoices sent to approvers Approvers receive fully coded invoices and can approve on the go. Multi-level approval workflows with configurable limits can be set up to the company policy.

Hyperautomation

expensemanager invests in leading technology to power our platform that includes

OCR – optical character recognition
AI – artificial intelligence
ML – machine learning
HITL – Human-in-the-loop

to deliver the best AP automation available.

And we combine this technology with leading edge robotic process automation (RPA).

Supplier management

No more surprises for your finance team. expensemanager includes an integrated supplier database for both purchasing and invoice payments.

Integrated supplier databaseSupplier validation on invoice receipt.

Unknown supplier workflowUser request option for new supplier onboarding.

Supplier MaintenanceFull control by A/P for supplier maintenance.

Supplier coding Default expense coding to suppliers.

Trading term calculation Only pay suppliers on your terms.

Integrated supplier databaseSupplier validation on invoice receipt.

Unknown supplier workflowUser request option for new supplier onboarding.

Supplier MaintenanceFull control by A/P for supplier maintenance.

Supplier coding Default expense coding to suppliers.

Trading term calculation Only pay suppliers on your terms.

The smartest way to manage your spend.

Join these modern finance teams that have implemented AP Automation.

"expensemanager makes it easy for our staff to submit and approve invoices and claims and makes complex workflows simpler. It assists us to more efficiently administer corporate purchasing cards with an automated live feed, and the use of the mobile application makes it easy for our staff to capture and code documentation on the go.

Mia Barwick

Friends School

“The expensemanager invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. The return on our investment IS absolutely there! expensemanager are a great partner and are always willing to work with our specific needs”

Gavin Finn

Peoplebank

“A great benefit for us with choosing expensemanager was the ability to not only automate our expense process but also to deal with our supplier invoices. We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free”

Jamie Hughes

Animals Australia

Frequently Asked Questions

What does expensemanager invoice scanning do?

The OCR captures key data fields on the supplier invoices, supplier name, invoice number, descriptions, amount and GST

Can the system match purchase order to an invoice?

With PO module, when an invoice is scanned, it will look for a PO number. When PO number is found we will match this to the invoice

Does the system recognize duplicate invoices?

With invoice automation the system captures supplier invoice details which enables it to detect duplicate invoice before they are processed for payment