One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

ONE PLATFORM FOR

Proactive

Business Spend Management

Spend management, payments and cards all in the one place.

For companies that want to proactively manage their business spend and transform their spend culture.

ProSpend Expense Management
POWERFUL FEATURES

Flexible and modular

Integrated modules for all spend control. Start with one module, take them all or as you need. 

Budgets

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Make your budgets visible

No more hidden spreadsheets. Your people can see their budgets at the time of spend so they can make sensible and smart purchasing decisions. 

Set up options including multi-dimensions, opening balances, reporting and more.

Expenses

Expenses

Expense reports that write themselves

Create, submit and approve claims anytime, anywhere, and on any device. Whether it's corporate, business or personal cards, reimbursements, mileage or travel.

Daily credit card feeds with digital receipts, smart receipt matching and auto-coding means hands free expense claims.

Accounts Payable

Accounts Payable

Hyperautomate your AP 

Shift all of your accounts payable processes online and automated. Eliminate the costly problem of paper invoices, manual entry and slow approvals.

Fraud control features including Supplier Average and Bank Account Validation plus Three Way Matching.

Purchase Orders

Purchase Orders

Control the spend before it happens

Put your entire purchase process online and give your employees the ability to plan their spend. Integrate with our invoice module for a complete purchase to pay platform. Exclusive features including Three Way Matching.

Virtual Cards

Virtual Cards

Smarter proactive virtual cards

Instant issue with spend limits, it's the simplest way for companies to manage spend.

Combine the ease of virtual cards with built in proactive spend management.

Travel Reconciler

Travel Reconciler

Reconcile travel with daily feeds and digital receipts

Receive daily trip data for quick travel reconciliation and hands-free travel claims.

Digital travel receipts are sent directly to your travellers with expense matching and auto-coding.

Integrations

Integrations

Welcome to the modern cloud

We are experts at integrations and can connect to your ERP, finance system, or any other business tool.

Whether that is cloud to cloud or an upload file or customised to fit your needs, our software has you covered.

Budgets-1

Make your budgets visible

No more hidden spreadsheets. Your people can see their budgets at the time of spend so they can make sensible and smart purchasing decisions. 

Set up options including multi-dimensions, opening balances, reporting and more.

Expenses

Expense reports that write themselves

Create, submit and approve claims anytime, anywhere, and on any device. Whether it's corporate, business or personal cards, reimbursements, mileage or travel.

Daily credit card feeds with digital receipts, smart receipt matching and auto-coding means hands free expense claims.

Accounts Payable

Hyperautomate your AP 

Shift all of your accounts payable processes online and automated. Eliminate the costly problem of paper invoices, manual entry and slow approvals.

Fraud control features including Supplier Average and Bank Account Validation plus Three Way Matching.

Purchase Orders

Control the spend before it happens

Put your entire purchase process online and give your employees the ability to plan their spend. Integrate with our invoice module for a complete purchase to pay platform. Exclusive features including Three Way Matching.

Virtual Cards

Smarter proactive virtual cards

Instant issue with spend limits, it's the simplest way for companies to manage spend.

Combine the ease of virtual cards with built in proactive spend management.

Travel Reconciler

Reconcile travel with daily feeds and digital receipts

Receive daily trip data for quick travel reconciliation and hands-free travel claims.

Digital travel receipts are sent directly to your travellers with expense matching and auto-coding.

Integrations

Welcome to the modern cloud

We are experts at integrations and can connect to your ERP, finance system, or any other business tool.

Whether that is cloud to cloud or an upload file or customised to fit your needs, our software has you covered.

Check out all the new features coming soon!

VIRTUAL CARDS

Smarter, proactive company cards

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Card and Reimbursements

Edit, submit and approve all claim typespes

Mapping

Receipt Capture

Snap a receipt with OCR scanning for data entry

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Mileage Claims

Mileage claim creation with google maps 

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Approvals On the Go

Approve or reject claims anywhere, anytime

ProSpend Expenses Mobile
POWERFUL FEATURES

Industry agnostic 

Just some of the clients that choose ProSpend (formerly expensemanager)

Not-For-Profit

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Professional Services

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Industry Bodies

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Healthcare

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Retail

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FRAUD CONTROL

Invoice payment protection

ProSpend uses OCR and AI technology to scan every invoice and the data extracted initiates a rigorous multi-check process.   

Errors and anomalies are identified immediately giving your businesses protection from fraud and payment mistakes.

ProSpend Invoice payment protection
TESTIMONIALS

What our customers say

Join these modern finance teams that trust ProSpend (formerly expensemanager) to automate their business spend.

"expensemanager (now ProSpend) makes it easy for our staff to submit and approve invoices and claims and makes complex workflows simpler. It assists us to more efficiently administer corporate purchasing cards with an automated live feed, and the use of the mobile application makes it easy for our staff to capture and code documentation on the go."

“The expensemanager (now ProSpend) invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. The return on our investment IS absolutely there! expensemanager (now ProSpend) are a great partner and are always willing to work with our specific needs.”

“A great benefit for us with choosing expensemanager (now ProSpend) was the ability to not only automate our expense process but also to deal with our supplier invoices. We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free.”

COMPLEX APPROVALS MADE EASY

Configurable spend policies

Every business is unique so ProSpend gives businesses the ability to design custom and highly flexible approval and spend policy workflows. All backed by audit trails on critical data changes.

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COMPLEX IS EASY FOR US

Design multiple workflows

Based on multi dimensions like country level, division, cost centre, supplier, multi-step limits and more.  

Workflows are flexible so they can be changed as your organisation’s business rules change.

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HIGHLY CONFIGURABLE

Adopts & scales with your Platform

ProSpend is a a highly configurable system so businesses can adapt and scale their ProSpend platform as their use-cases and locations evolve or change.

And with a Company that continually delivers the latest innovation, our clients are always ready for what’s next.

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APPROVALS ON THE GO

The process keeps flowing

Approvers are busy people and spending decisions need to happen quickly.

Approve requests can be actioned immediately on the go, and because we know they are busy automated reminders can be created.

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FINANCE TOOLS

Audit trails

A full audit trail for every transaction means compliance checking is highly visIble and easy for approvers and finance teams

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HIGHLY VISIBLE COMPLIANCE CHECKING

Payer rights for return

Even with all the best intentions for correct coding and approvals, finance teams can be the 'last check' with payer rights to return and review.

A full audit trail for every transaction means compliance checking is highly visible.

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EASY FOR USERS

Fewer choices, fewer mistakes

ProSpend displays only the functionality needed for each user, with dynamic fields built specifically for each department and role.

With no clutter on the screen, the workflow is simple to follow and faster to execute. 

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SEE HOW WE CAN HELP

Tailored solutions with a  team here to help you

Easily manage your spend, expenses, invoices, purchase orders and budgets all in one powerful solution.