Invoice Automation Software

Stop manually entering invoices, chasing approvals, waiting for authorizations, and tracking payments. Invoice automation is an integrated module in our platform it's easy to adopt and companies realise instant benefits - like greater productivity and spend control.

Capture

Suppliers email their invoices to expensemanager. We scan the invoice, data is extracted and supplier request automatically created.

  • Invoice receipt options: - Send to expense incurrer, invoice approver or centralised A/P address
  • Data extraction - Header and line item data extraction available for auto fill
  • Invoice storage - Supplier invoices are stored forever, visible to everyone forever
  • Audit trail - Recording when the invoice was received, who approved it and when it was exported
  • Not just pdf - expensemanager also handles and stores scanned supplier documents
  • Not just pdf - expensemanager also handles and stores scanned supplier documents

Matching with Invoice Automation

With our fully integrated supplier database, supplier management is seamless

  • Integrated supplier database- Supplier validation on invoice receipt
  • Supplier management - Full control by A/p for new supplier request workflow
  • Supplier reporting - Invoice is linked to supplier payment request and stored forever
  • Supplier reporting - Invoice is linked to supplier payment request and stored forever

Audit

Never pay invoices twice and full audit trial

  • Duplicate invoice check- Automatic validation if invoice has been paid before
  • Audit trial - Full audit history of invoice creation, approval and export

Approve

Online and mobile approval workflow keeps the process flowing

  • Approval workflows: -Solution supports multiple approvers with dollar limit heirachy
  • Mobile approval - Approvers can approve from desktop or mobile
  • Policy levels - Approver workflow options based on company policy
  • Supplier based approvals - Nominated approvers can be configured for individual suppliers

Export

Export data and pay suppliers quickly and easily with automated payment file

  • Export data - Integration to any finance system
  • Invoice linking - Supplier invoices image can be linked from external system to expensemanager
  • Archive file - Automatic creation of invoice archive file for client side store
  • Pay Direct - Automatic Pay Direct file for upload to bank

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