How It Works

Capture

Suppliers email their invoices to expensemanager. We scan the invoice, data is extracted and supplier request automatically created.

  • Invoice receipt options: - Send to expense incurrer, invoice approver or centralised A/P address
  • Data extraction - Header and line item data extraction available for auto fill
  • Invoice storage - Supplier invoices are stored forever, visible to everyone forever
  • Audit trail - Recording when the invoice was received, who approved it and when it was exported
  • Not just pdf - expensemanager also handles and stores scanned supplier documents
  • Not just pdf - expensemanager also handles and stores scanned supplier documents

Matching with Invoice Automation

With our fully integrated supplier database, supplier management is seamless

  • Integrated supplier database- Supplier validation on invoice receipt
  • Supplier management - Full control by A/p for new supplier request workflow
  • Supplier reporting - Invoice is linked to supplier payment request and stored forever
  • Supplier reporting - Invoice is linked to supplier payment request and stored forever

Audit

Never pay invoices twice and full audit trial

  • Duplicate invoice check- Automatic validation if invoice has been paid before
  • Audit trial - Full audit history of invoice creation, approval and export

Approve

Online and mobile approval workflow keeps the process flowing

  • Approval workflows: -Solution supports multiple approvers with dollar limit heirachy
  • Mobile approval - Approvers can approve from desktop or mobile
  • Policy levels - Approver workflow options based on company policy
  • Supplier based approvals - Nominated approvers can be configured for individual suppliers

Export

Export data and pay suppliers quickly and easily with automated payment file

  • Export data - Integration to any finance system
  • Invoice linking - Supplier invoices image can be linked from external system to expensemanager
  • Archive file - Automatic creation of invoice archive file for client side store
  • Pay Direct - Automatic Pay Direct file for upload to bank

Learn More